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Should recommenders “explain” weaknesses in a PhD applicant’s record?

A student considering graduate school in philosophy writes:

I was hoping to receive comments on the attitude of admissions committee members towards the attempts of a letter-writer to defend a weak element of a student's packet. For example, when professor X vouches for student Y, despite Y having something like low GRE scores or a poor mark in a core philosophy course. If the letter-writer goes on to explain why such blemishes should not immediately disqualify an applicant, will committee members take such reassuring remarks seriously? That is, can such remarks really serve as justification for why a weak element of an application should be discarded? Or does skepticism about the potential of the applicant often creep into the picture in cases where the letter-writer has to defend the applicant in some way, shape, or form? Are committee members worried that the letter writer might be inflating a student's performance by downplaying a smudge on an application? Lastly, is it even appropriate to ask a professor to defend weaknesses in your application? Or should one simply let the rest of the application do the talking? 

My own view is that such explanations are worth offering if there is something pertinent and substantive to say:  e.g., "Y had the flu when he took the GRE," or "his grades last fall were anomalous, no doubt due to the death of his mother."  Comments are open; what do readers think?  (Signed comments strongly preferred; all comments must include a valid e-mail address, which will not appear.)

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2 responses to “Should recommenders “explain” weaknesses in a PhD applicant’s record?”

  1. One thing I would say is that such remarks are more credible when offered in the letters of recommendation than in a student's personal statement. It is far too easy for a student defending themselves to come across as defensive about those weaker elements of their record, whereas an explanation from one of their recommenders is less likely to come across that way.

  2. I find – when I read applicant files – that remarks of this sort provide me with something to say in meetings, when someone opposed to the candidate raises the flaws. If the candidate is one I like, then it's easier for me to defend him or her when I have access to remarks of this sort; it just makes the usual horse-trading that is part of every admissions meeting a bit easier. So, when I write for students in these circumstances, I write with this in mind; I'm writing to someone who already likes the student, and providing that person with something to say.

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